5 indicators it is time to improve from QuickBooks – Buzz Credit score

QuickBooks is a family title in small enterprise accounting—and for good purpose. It’s easy, accessible, and will get the job accomplished within the early levels. However as your enterprise grows, you might end up combating the very instruments that after made your life simpler.

If you happen to’re managing extra entities, including complexity, or scaling sooner than anticipated, it’s price asking: have we outgrown QuickBooks?

Companies in industries like healthcare, hospitality, and nonprofit administration typically hit roadblocks when their monetary operations develop extra refined. They want deeper insights, entity-level visibility, and real-time reporting. QuickBooks, whereas reliable within the early levels, wasn’t designed for firms managing a number of entities, distant groups, or diversified monetary constructions. The longer firms stick to an answer not constructed for scale, the extra they danger inefficiencies, information silos, and expensive workarounds.

Let’s discover 5 unmistakable indicators – and what you are able to do to repair them.

1. You are drowning in spreadsheets

If exporting to Excel has turn into your finance group’s default reporting technique, that’s a pink flag.

QuickBooks presents fundamental built-in studies, however the second you want multi-dimensional views—like efficiency by division, location, or entity—you’re constructing workarounds.

Why it is an issue:

• Disconnected, static studies that lack real-time visibility
• Time wasted on updating formulation, combining sheets, or formatting PDFs
• Incapability to drill into transaction-level element with out leaving the spreadsheet

Testimonial

“We’re now capable of get our (earlier) months closed by the fourth day of every month, with all studies printed and the whole lot able to go. It’s only a great financial savings when it comes to display effort and time. I can get these accomplished method forward of time, get them deliberate … then simply bounce from one to a different and get them closed. It’s nearly automated.”

Robert Everman, Chief Working Officer, Onefire Holding Co.

Gravity Software program replaces spreadsheets with real-time dashboards and automatic reporting constructed on Energy BI—no exporting required.

These inefficiencies develop exponentially as you add extra groups, departments, or funding sources. For instance, nonprofits could have to report by program or funding supply, whereas franchise operations need to view financials by location. Every of those wants requires filtering, slicing, and information segmentation. Spreadsheets can solely take you to this point—they usually don’t supply a real-time snapshot. This delay in insights hinders decision-making and makes it tougher to reply rapidly to efficiency developments.

2. Managing a number of entities is a continuing headache

QuickBooks is a single-entity system. If you happen to handle a number of firms or places, you’re caught managing separate information or subscriptions for every—and manually combining outcomes.

What that appears like:

• Logging out and in of various firm information
• No shared distributors, prospects, or chart of accounts
• Handbook intercompany eliminations

Testimonial

“Gravity streamlined our workflow course of and consolidated all of our firms into one user-friendly database, and due to this, we didn’t want to rent one other accountant. Gravity has utterly simplified our enterprise processes, and different organizations that handle a number of firms absolutely may gain advantage from their multi-entity options, reporting capabilities, and customizable dashboards.”

Straight rankin, controller, InDevCo

With Gravity, you get a unified system for all of your firms. One login, one chart of accounts, consolidated studies, and built-in intercompany processing.

This situation turns into particularly pronounced for companies in actual property, non-public fairness, and healthcare networks—the place managing dozens and even a whole lot of entities is the norm. With no unified platform, finance groups resort to tedious logins, duplicate information entry, and limitless reconciliations. The outcome? Hours misplaced, inconsistent information, and elevated danger of compliance points. A centralized system helps remove friction, giving stakeholders confidence within the numbers and permitting your group to deal with technique—not stitching studies collectively.

3. Month-end shut takes too lengthy

In case your month-end course of contains copying and pasting from QuickBooks into Excel, making use of formulation, and emailing PDFs to stakeholders—it’s time for a change.

QuickBooks limitations:

• No native consolidation options
• No audit path for guide changes
• Excessive danger of system errors or outdated information

Testimonial

“Month-end and year-end audits are a breeze now, due to consolidated monetary studies with only one database to handle. We not have to elucidate to our auditor the right way to handle our a number of applications.”

Shawna Bailley, Director of Accounting, 360 Vacation spot Group

Gravity Software program’s built-in consolidation engine eliminates the guesswork and will get you to shut sooner—with full transparency.

Finance leaders typically spend days consolidating studies for board conferences, audits, or lenders. That point could be reduce all the way down to minutes with automated consolidation instruments. You acquire the power to deal with eliminations, produce entity-level roll-ups, and current correct snapshots—all whereas sustaining an audit path. In industries like renewable vitality or nonprofit grant administration, this velocity and accuracy is essential for sustaining stakeholder belief and funding continuity.

4. Your Chart of Accounts is uncontrolled

Attempting to trace departments, places, or funds in QuickBooks typically means duplicating accounts for each variation—leading to a whole lot or 1000’s of accounts.

What you are seemingly coping with:

• COA bloat
• Reporting complexity
• Misalignment throughout entities

Testimonial

“Gravity’s Dimensions characteristic has been a robust instrument for monitoring significant information. It exceeded our expectations.”

Rosanne Nobile, Controller, Megastar Advisors

With Gravity, you tag every transaction with dimensions (e.g., location, division, fund), retaining your COA clear whereas increasing your reporting energy.

A bloated chart of accounts doesn’t simply make reporting painful—it typically introduces errors when accounts are misused or duplicated. With no customary construction, comparisons throughout entities or time intervals turn into murky. By implementing dimensional accounting, you empower your group to ask higher questions and ship clearer insights. Need to know profitability by area, by mission, or by division? Dimensions permit that with out blowing up your common ledger construction.

5. You are rising . . . however your system is not

Possibly you’ve added extra customers, groups, or compliance wants. Possibly you are integrating with different apps. However QuickBooks continues to be your bottleneck.

QuickBooks cannot sustain if you want:

• Granular consumer permissions
• Automated workflows
• Multi-source integration

Testimonial

“I can do only one journal entry for 18 entities without delay. Earlier than Gravity Software program, that will have taken an entire day.”

BRUNO PUGLIESSA, Household Workplace Controller

Gravity Software program, constructed on Microsoft’s Energy Platform, is designed to scale along with your group, your entities, and your complexity.

As firms undertake extra advanced workflows—like AP automation, price range vs. actuals, or built-in payroll—QuickBooks begins to point out its limits. For rising groups, the dearth of customizable consumer roles and workflow approvals turns into a safety danger. And in case your accounting platform can’t simply combine with different cloud instruments, you find yourself with a fragmented tech stack. Gravity Software program solves this with deep Microsoft 365 integration and versatile automation—so your programs discuss to one another, and your group strikes sooner.

Do not let QuickBooks maintain you again

If one—or a number of—of those indicators hit residence, it’s time to think about a extra highly effective, scalable answer.

Gravity Software program helps rising organizations transfer past spreadsheets and workarounds. With true multi-entity capabilities, dimensional accounting, and seamless Microsoft integration, Gravity provides you the instruments to scale smarter.

Earlier than making the change, consider the place your present system creates probably the most friction. Is it reporting, consolidation, scalability, or integration? When you pinpoint the ache, you’ll see how Gravity Software program presents a purpose-built path ahead.

Fast guidelines: Have you ever outgrown QuickBooks?

• Do you handle a number of entities or funds?
• Are you caught in Excel for many studies?
• Is your chart of accounts uncontrolled?
• Does your group waste time consolidating financials?
• Are you including complexity sooner than QuickBooks can deal with?

If you happen to answered “sure” to any of those, you’ve seemingly outgrown QuickBooks—and Gravity Software program is right here to assist.

Learn the way Gravity helps make the change simpler.

Able to see it in motion? Schedule your customized demo right now.

Gravity Software program

Higher. Smarter. Accounting.